Real Estate Transfer Stamps

Real Estate Transfer Stamp Information

Real Estate Transfer Stamps are required for property sold in the City of Rolling Meadows (some Palatine mailing addresses are subject to this Fee).  The City of Rolling Meadows' Real Estate Transfer Stamps are $3 per $1,000 of the property's sales price then rounded up to the next full dollar. Real Estate Transfer Stamps are typically paid by the property's seller, however new owners of foreclosed properties may be required to pay for the Real Estate Transfer Stamp. 

Aside from providing the needed documents, in order to obtain a Real Estate Transfer Stamp you must call (847) 394-8500 to schedule a final water reading. Final water readings are typically done 48 hours before the closing date. The Final Utility Bill, in addition to all outstanding fines and fees, must be paid in order to receive the Real Estate Transfer Stamp.

You may be eligible for a refund of the Real Estate Transfer Tax if you move within the City of Rolling Meadows. Inquire for further information at (847) 394-8500 or email the finance department.. 

 

There are two methods in which you can acquire the Real Estate Transfer Tax Stamp:

By US Mail/ FedEx/ UPS:
In order to acquire the Real Estate Transfer Stamp by mail, send all the necessary documents as shown on the Real Estate Transfer Tax Form (PDF), along with an acceptable form of payment (personal or business checks or money orders) and a self addressed, postage paid return envelope. It is important that the payment amount is correct--make sure to double check your calculations. If the wrong amount is received we will return all forms and payment without issuing the stamp.

You may also pay the amount due online via the Illinois e-pay electronic payment website .


All required documents and payments should be mailed to:
City of Rolling Meadows
Attn: Finance Department
3600 Kirchoff Rd
Rolling Meadows, IL 60008

In Person:
In order to acquire the stamp in person, bring all necessary documents shown on the Real Estate Transfer Tax Form (PDF) to the Finance Department on the first floor of City Hall. Real Estate Transfer Tax Forms are processed daily between 8:00 a.m. and 3:30 p.m. Monday - Friday (except holidays).

If submitted after 3:30 p.m., the stamp will be ready for pick up after 10AM the next business day. If more than two applications are submitted, the forms must be dropped off and may be picked up three hours later, or the next morning. Batches of six or more will be available two days later, at 10:00 a.m.

Further instructions are attached to the City of Rolling Meadows Real Estate Transfer Tax Form (PDF). Should you have any additional questions, please feel free to give the Finance Department a call at (847) 394-8500.

Late Fees

All transfer stamps, including exempt stamps, must be acquired within thirty days of the date of transfer. A late fee of $200 per month will apply on the 31st day and every 30 days thereafter.

NOTE: All monies due related to the subject property (including, but not limited to, final water bill, fees and fines) must be paid before a Real Estate Transfer Stamp will be issued. A representative of the seller may call in advance to inquire about any possible amounts due.